Executive Assistant - Design Agency

Excellent role for a driven and proactive self-starter to join an agency as an Executive Assistant to the CEO and Creative Partner.  The successful person will provide proactive, efficient administrative support in a fast-paced creative environment. As the main point of contact for the Directors and office related issues, you will need to be resourceful and a natural multi-tasker. Always aiming to be one-step ahead, you will ensure responsibilities are delivered in a timely and accurate manner.

Duties include, but are not limited to:

• Answering and screening all phone calls
• Provide comprehensive diary management aligned with priorities, using initiative to anticipate and resolve conflicts
• Aiming to anticipate needs, knowing where the directors need to be and when
• Organise meetings (face to face, audio and video conferences) and ensure appropriate meeting room preparations, including catering
• Coordinate travel / hotel arrangements for the business and preparing itineraries
• Completing the daily morning routine to ensure smooth running of the office
• Liaising with Building Services and IT to ensure the office functions efficiently
• Cost-effectively managing and maintaining stationery stock levels
• Receiving & distributing daily mail & deliveries

The successful person will have experience working in a similar role, be calm and approachable with solid communication skills.  You will have a Can-do attitude always with ability to be resourceful and proactive with the ability to push back appropriately and diplomatically.  The ideal candidate will be available with no or very little notice period.  Do not delay and email me your CV today!