LEADING ADVERTISING/DIGITAL AGENCY – EA TO CEO/COO/HEAD OF ASSISTANTS
- Recruiter
- Pulse Search & Selection Limited
- Location
- London (Central), London (Greater)
- Salary
- Up to £30,000 dependent on experience - great benefits
- Posted
- 20 Sep 2019
- Closes
- 18 Oct 2019
- Job Title
- EA
- Industry Sector
- Advertising, Creative, Media
- Contract Type
- Permanent
- Hours
- Full Time
Our client is a full service advertising agency but with digital capabilities and innovation at its core. Their mission is simply to be recognised as the world's best company at creating meaningful connections using creativity, technology and innovation.
The role:-
To support the CEO & COO in any way possible to help make their daily work life run smoothly and stress free, including all administration and any task assistance they require of you.
Main responsibilities:-
- Extensive calendar and schedule management for each executive
- All travel bookings, complex international itineraries and visas including, but not limited to China, India, USA and Australia
- Monitoring and filing each inbox, including responding on the execs’ behalf
- Organising client meetings and entertainment including dinners and awards ceremonies
- Providing a first class service for every client and all external visitors
- Prioritising both your own and the executives work and deadlines when under pressure
- Being the first point of contact for all clients and all agency staff for any enquiry
- Assisting with agenda planning and presentation preparation including company meetings
- Managing the execs’ time, being the ‘gate-keeper’ when necessary
- Advising on management decisions relating to both business strategy and agency personnel
- Private assistant duties including but not limited to, making appointments, liaising with the exec’s family and helping with personal admin
- Pastoral care and management of a team of 5 assistants, regularly checking in with them, managing their capacity, pay reviews and appraisals
- Attending meetings with the execs, minute taking, noting actions and following up with individuals
- Managing and submitting all expenses, reconciling all costs and managing invoice payments
- Managing and submitting all timesheets
- Organising staff events, including all planning and budget management
- Ensuring all internal and external meetings run smoothly and are well organised & prepared for
- Strategizing all company desk moves and arranging logistics
- Assisting the HR department in people and systems administration
Ideal experience:-
- Previous experience as a EA and of managing more than one team member
- Experience in a fast pace busy environment
Character:-
- Confidence and gravitas
- Highly energetic and positive
- Bold, brave, someone who is not afraid to give their opinion or contradict
- Trustworthy and able to deal with confidential matters
- Proactive, reactive and able to pre-empt things before others
- A good sense of humour
- Accountable and responsible
- Willing to learn and eager to improve
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