PA to CEO, CFO and Head of Corporate Finance

PA to CEO, CFO & Head of Corporate Finance
up to £45k depending on experience
Battersea

From Financial Services or Real Estate Profile

I am recruiting for an experienced, highly organised and experienced PA to support the CEO, CFO & Head of Corporate Finance within a professional Real Estate Development firm. You by dynamic, a fast learner and someone who is able to multi-task as no two days are the same and you will be supporting very busy Executives who require you to always be one step ahead. This is a demanding but varied role that will suit someone who is ready for a new challenge and happy to work for an established firm that has a 'start-up' culture.

• Support the function heads and their teams on a daily basis by managing all communications such as emails and telephone calls as directed.
• Produce timely and accurate typed documents including but not limited to: emails, letters, minutes/agendas, proposals, presentations, reports and specific documents pertinent to the role.
• Screening phone calls, inquiries and requests, and handling them when appropriate
• Devising and maintaining office systems, including data management and filing;
• Deal with internal and external inquiries accurately, promptly and effectively.
• Diary management, filing, data management.
• Organise meetings, book meeting rooms, organise catering and refreshments.
• Complete expenses in accordance with specified time scales and company formats.
• Manage hotel bookings and flights in accordance with schedules and budgets.
• Generally offer a professional/proactive administration, secretarial and PA support and where required to the Finance team in general, that is efficient and effective.
• Assist other members of the leadership team and staff generally when secretarial support is not available to them.

Person Specification:

• Experience of working as a Personal Assistant at a senior level in a Finance division ideally but not required within the Property Development/Construction/Real Estate sector
• Experience of managing highly confidential communication/diary management
• Experienced in producing documents for senior members of organisations
• Be organised, flexible and be able to effectively manage your workload.
• A proactive and positive approach to work
• Personable with a detail-orientated approach.
• Effective communication skills, both written and verbal
• Secretarial qualifications including accurate keyboard skills
• A-Level standard of education
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft office applications; word, excel, PowerPoint, outlook