Team Assistant

The Role

Reporting to Investment Support Team Leader the Private Equity Team Assistant will be responsible for supporting a team of 6 private equity professionals.

• Providing secretarial and administrative support to a team of 5-6 investment analysts, eg

               -Phone cover, diary management, Webex, booking meetings, arranging travel/visas, setting up meeting rooms

               -Collate information for weekly schedules for internal distribution

               -Reconciliation of expense forms

               -Provide admin support to overseas guests while they are at the London office

               -Assist and maintain filing system, online and in the office

• Supporting the investment team with legal documents (non-disclosure agreements, subscription documents, etc.) as needed.
• Support with presentation editing and publishing.
• Providing backup to Real Estate and Public Equity assistants
• Assist and support eFront (internal database system), eg

               -Assist in filing legal and financial reports into efront and maintaining spread sheet

               -Liaising with fund managers to ensure receipt of latest monthly, quarterly, and semi-annual reports

Experience Required

• Team administration support experience in an investment or finance company
• Professional, discreet, self-starter
• Excellent written and spoken English
• Willing to learn, flexible
• Team oriented with excellent interpersonal skills
• Keen eye for detail; numerically inclined would be highly advantageous
• Strong Microsoft Office experience specifically in PowerPoint and Excel with databases knowledge desirable
• Able to work under pressure at short notice

Education

• Degree qualification or equivalent.