Team Secretary/Office Administrator
- Recruiter
- FY Recruitment
- Location
- based in stunning office in the City! Super Corporate!
- Salary
- Paying £28-£32k + excellent bens
- Posted
- 15 Sep 2019
- Closes
- 29 Sep 2019
- Job Title
- Team Secretary
- Industry Sector
- Accountancy, Banking / Finance, Insurance
- Contract Type
- Permanent
- Hours
- Full Time
A boutique insurance firm in the City is looking for a Receptionist/Team Secretary/Office Manager to join a busy and vibrant office!
Key role:
- As receptionist, act as first point of contact for visitors to the office providing a professional and courteous service.
- Provide secretarial and administrative support to the Underwriting Team.
- As a member of the secretarial team provide staff cover if appropriate.
This role will focus mostly on the secretarial /office management duties and will be minimal with
reception although you will be based on reception full time
- Greet visitors and offer refreshments as required.
- Seek to provide a courteous, efficient and informed response to telephone calls
- Ensure reception area and photocopier room is tidy and presentable.
- Manage the Meeting Rooms
- Order working lunches for the week ahead.
- Open, sort & distribute post to staff.
- As a member of the secretarial team, assist with projects and provide staff cover as appropriate, deputising for other secretaries as required.
- In relation to the Underwriting Team:
- Look after the secretarial and administrative requirements of designated members of the Underwriting Team
- Set up and clear the lunches as required
- Update Underwriting Team’s section of the website
- Ensure the Underwriting team’s membership database is kept up to date for all full membership companies under the guidance of the Communications team.
- Manage expense accounts for the Underwriting Team including arranging travel and hotel
- Liaising with and responding to Underwriting Team Secretary’s excess workload on an ad hoc basis
Office Management:
- Ensure equipment e.g. photocopier, printers, drinks machines and stationery cupboard are kept stocked up & in working order.
- Liaise with office suppliers, place orders as appropriate and ensure resulting invoices are accurate.
- Ensure the smooth running of the office, liaising with various departments including Reception, Help Desk and Facilities as required
- Deal with any staff enquiries relating to Health & Safety
‘Other’
- Establish and maintain good working relationships with Members and other relevant suppliers/organisations.
- Contribute towards a culture of teamwork and shared communication both internally and externally.
- Finally, and in addition to the above key requirements, you may be required to undertake other duties from time to time
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