Executive Assistant

Recruiter
Kekst CNC
Location
London (Central), London (Greater)
Salary
Up to £40,000 per annum
Posted
13 Sep 2019
Closes
30 Sep 2019
Job Title
EA
Industry Sector
Consultancy
Contract Type
Temporary
Hours
Full Time

Executive Assistant

 

About the Role:

Working in a fast paced environment, based in Kekst CNC’s London office, the role involves executive assistant support for two of its global Partners.  Kekst CNC’s London office is experiencing high growth and is a dynamic workplace with a collegiate atmosphere. 

The individual should be able to demonstrate the highest professional standards commensurate with a senior assistant role.  Proactivity and discretion are high on this list of desired traits.  The role requires excellent time management and organisational skills, as the work will involve client administration, marketing and events, diary management and travel coordination.

Working alongside the other Assistants and within the Central Support Team in London, you will be a team player and be flexible to support others as they support the business’ growth.

Main Responsibilities:

  • Full diary management support for two Partners, winning their confidence and trust and staying one step ahead in managing two busy and ever changing schedules
  • Monitoring two busy inboxes and responding on behalf of the Partners where necessary
  • Arranging all travel including complex, international travel
  • Assist in creating and formatting PowerPoint, Microsoft Word documents and budgeting spreadsheets for new business and client meetings
  • Booking client meetings, ordering catering, arranging conference calls, lunches etc.
  • Setting up internal project meetings, notetaking and distribution, enabling follow up as needed
  • Managing expenses and timesheets for the two Partners
  • Regularly updating the Partners’ contacts to the company CRM database
  • Dealing with any ad hoc requests e.g. scanning, photocopying, filing, personal matters etc.
  • Selective marketing support including mail merges
  • Admin support for client teams and Directors
  • Keeping the company intranet up to date with global new client wins on a monthly basis
  • Working together closely with the Central Services team, meeting regularly and covering when needed
  • Assisting with external and internal event coordination

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