Executive/ Marketing Assistant - Dubai

AED11000 - AED12000 per month
08 Sep 2019
16 Sep 2019
Zahra Clark
Industry Sector
Contract Type
Full Time
Our Client is looking for an Executive/ Marketing Assistant to support the Regional Manager (Middle East) in his day to day coordination and administrative duties and the Group Marketing Director in administering effective regional marketing activities.


Regional Business Manager: Day to day support of the Regional Managers diary, travel, appointments, reporting and presentation administration as well as any other adhoc duties / responsibilities required.

Group Marketing Director: Coordinate the marketing activities for the Middle East region, as directed by the GMD.

  • Devising and maintaining regional management tools, systems and reporting including data management and filing
  • Arranging travel (flights, visas, accommodation) on behalf of the Regional Manager
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Complex diary management, dealing with incoming email, faxes and post, often corresponding on behalf of the Regional Manager
  • Carrying out background research and presenting findings;
  • Producing complex documents, briefing papers, reports and presentations
  • Organizing and attending meetings (both on and offsite) and ensuring the Regional Manager is well prepared for meetings
  • Liaising and coordinating with group and the Regional Managers direct reports 
  • Deputizing for the Regional Manager, making decisions and delegating work to others in his absence;
  • Dissemination of marketing campaigns and internal communications
  • Brand compliance and “house-keeping” to ensure adherence to policy
  • Creation and formatting of content for internal newsletters
  • Any other marketing duties as required by Corporate Marketing Team
  • Being involved in decision-making processes
  • English speaker, exceptional written and oral communication skills
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines with excellent organizational and time management skills
  • The ability to research, digest, analyze and present complex material clearly and concisely
  • Excellent presentation and interpersonal skills – honesty, reliability and attention to detail
  • The ability to use your initiative, coupled with experience of a multinational environment and understanding of group policies
  • Discretion, tact and experience processing confidential information
  • Good business ethics and knowledge of regional protocols / customs
  • Flexibility and adaptability
  • Advanced MS office user
  • Minimum 5 years relevant experience supporting senior manager(s)
  • Energy & Industry (power generation, oil & gas) knowledge beneficial.
  • In addition to English, Arabic or Spanish is an advantage.

Must be based in the UAE

Salary AED 12,000

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