PA/Project Mgt to Board Director - Global Property Company

Exciting role for a dynamic EA to provide first class administrative support to the Managing Director and Chief Operating Officer of the UK business. The ideal candidate will have prior EA experience, will build relationships across a variety of stakeholders internally and externally.


Key Responsibilities
Be the teams' "right hand person": strong understanding of their priorities
including full, complex diary management. This involves organising overseas travel,
including complex itineraries, client meetings, lunches, dinners and internal and
external events. Ensuring they are in the right place and the right time
Act as an extension to the leadership team in taking ownership of issues - pushing
things through to resolution, coordinating responses and keeping all stakeholders
informed as appropriate
Work autonomously to draft meeting materials on behalf of the leadership team
(frequently utilising PowerPoint) in preparation for meetings with the wider
business and clients. Working with colleagues and leadership team to request and
collate information and develop into a draft deck at speed.
Effective "gate keeping": managing all incoming communication (including voicemail
and e-mail), efficiently establishing what is priority, drafting replies and
ensuring that all mail and enquiries are processed in an accurate, professional and
timely manner
Full management of leadership team meetings including full management of logistics
(i. organising video conferencing and conference dial in facilities for attendees
who will work remotely, securing venue and arranging travel and catering for off-
site meetings) and the creation of agenda and presentation material. This includes
liaising extensively with teams across the business, nationally
Project management co-ordination and complete overview of working projects.


Professional experience and personal skills profile

Qualifications / Education Required.

5 years+ experience in a similar level PA role
Excellent IT skills: Advanced Excel, Word, Outlook and Power Point (production of
high quality documents, reports and correspondence, diary and email management in
Outlook) with the ability to pick up systems and process based training quickly

Particular Aptitudes / Skills Required

Extensive diary management experience.
Ability to juggle and prioritise busy workloads efficiently.
Using complete discretion when dealing with confidential information
Good standard of English grammar, spelling, and takes pride in presentation of work.
Flexible, adaptable, proactive and cooperative with the ability to remain calm under
pressure.
Dedicated, loyal, diligent and punctual with a tidy manner.


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.