Executive Assistant -- Leading Property Company

Location
England, London, West End
Salary
£35000 - £40000 per annum + Benefits
Posted
04 Sep 2019
Closes
02 Oct 2019
Ref
TR310719
Contact
Triona Rarden
Job Title
PA
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time
World renowned property company has an exciting opportunity for a senior PA to join their West End Office and support two equity partners.


An immediate starter needed as this is a 1 year fixed term contract!

"Absolutely amazing PA skills", "can work at pace" are two crucial aspects this global company needs!

Although this role will support the two partners, it is really meaty role with many moving
parts!

The principals of the department will need a broad range of assistance covering diary management, event coordination, marketing material management, document management and creation (including PP), Billing coordination Etc.

More detailed duties:

*An understanding of the departments priorities including extensive diary management.
This involves organising travel (including itineraries), client and internal
meetings, lunches and dinners.
*Organisation of internal and external events including client entertaining and
network events.
*Effective "gate keeping": managing all incoming communication (including phone
calls, voicemail and e-mail), efficiently establishing priorities and ensuring that
all correspondence and enquiries are processed in an accurate, professional and
timely manner.
*Marketing Ambassador for the team, - liaising with marketing regarding all
collateral needs for the team, i. producing sales brochures, event invites,
property summaries, contact booklets, capability statements, track records
*Manage the fee forecasting and review the billings report for the team
*An ability to prepare Microsoft Word reports
*Collation and distribution of external client publications using a tailored
marketing programme.
*Full management of filing/e-filing.
*Internal systems - checking and approving invoices
*Meet and greet clients, including booking meeting rooms, equipment and organising
refreshments as necessary.
*Communicate with the team, ensuring a high level of awareness of current priorities
and whereabouts.
*Travel and expense management.
*Recruitment within the internal department and and line management of 2 Team
Secretaries,including appraisals
*Assisting with ad-hoc projects

Skills

*Career PA with proven experience in professional services or property
*Good interpersonal skills with a professional attitude
*Ability to prioritise and act on own initiative
*Able to work to deadlines and have a flexible approach
*Ability to work autonomously and proactively
*Confident communicator
*Good writing skills
*Good IT skills (Word, Excel, MS Outlook and Power Point).


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.


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