Executive Assistant to EVP, HR and VP, Compensation & Benefits

JOB SUMMARY

A dynamic HR team in an exciting international entertainment company is looking for a PA/Team Assistant. This role demands strong administrative skills and a high degree of professionalism, accuracy and adaptability. Sensitivity, experience in HR and working for International Senior Management is advantageous but not essential.

KEY RESPONSIBILITIES

• Extensive diary management across several time zones, organising meetings locally and internationally (availability, room booking, equipment and guest collection, refreshments)

• Preparing agendas, document packs for meetings

• Organising all business travel and itineraries

• Draft presentations, research, expenses, general communications and correspondence

• Screening all calls, taking messages, arranging conference and video calls

• Prepare letters/salary reviews/bonuses/payroll, etc. including all copying and filing

• Updating Org Chart on a monthly basis

ROLE-SPECIFIC SKILLS/ATTRIBUTES

• Proven experience at a senior PA level

• Confidentiality & trust; will manage complex and highly confidential information

• Personable; Interest in People & HR, diplomacy, sensitivity

• Excellent administration and organisation skills

• Outstanding communication skills, approachable manner, able to deal with colleagues at all levels.

• Able to prioritise, cope efficiently and calmly with a heavy workload

• Computer literate – excellent knowledge of Microsoft Office essential, PowerPoint

• Pro-active nature with a positive, ‘can do’ attitude and a dedication to providing a first class support service