PA / Office Manager - Media Agency

Our client is an independent media agency and is 

• one of the UK’s Top 20 media agencies with billings of over £75m
• one of the UK’s leading independent media agencies
• one of the UK’s fastest-growing media agencies

They are looking for highly motivated and pro-active PA /Office Manager, to run the office and to work very closely with their Finance Director, supporting her in the day to day management of the accounts function.  You don't need to have lots of accounts experience as training will be provided, but some financial admin experience would be useful.  If you have an interest in accounts, there might be the opportunity for you to progress your knowledge with some training courses.

ABOUT THE ROLE

Purpose:

As an integral part of our fast-paced agency, this dual role is focused on the day to day management of the office and finance administration.

Key Responsibilities:

Office Manager/Team PA

• Main point of contact for all day-to-day office requirements and assistance with HR processes to ensure smooth efficient running of the company including;
• • Administers correspondence, manages incoming telephone calls.
  • Building management
  • Health and safety management
  • Operations and day-to-day management of the office
  • Supplier procurement
  • IT / Tech systems, suppliers, maintenance and enquiries
  • Planning company socials and charity events
  • Travel, accommodation and hospitality management
  • Main coordinator for all HR systems and administration
  • Overseeing and maintaining all personnel HR administration, documents and filing in line with the Data Protection Act and ensuring compliance with HR policies
  • Inductions for all new starters including training on office protocol and system

  Financial Administration

• Responsible for day-to-day financial administration to ensure efficient processes and deadlines are met.
• • Manage use of the company credit card and expenses.
  • Processing supplier invoices.
  • Set up all payments to suppliers, staff payroll, HMRC, using online banking.
  • Generating customer invoices and account statements.
  • Weekly examination of bank statements and reconciling them with general ledger entries
  • Monitor trade debtors, escalation of unpaid items.
  • Monitor supplier contracts, assist FD with renegotiations and cost control.

  ABOUT YOU

• • Highly motivated, diligent and proactive
  • Strong attention to detail
  • Competent working with Microsoft Office (Excel, Word)
  • Excellent verbal and written communication skills
  • Ability to work at a fast pace both independently and as part of a team
  • Effective time management skills / Ability to multi-task / Excellent organisation skills
  • Experience of using finance software, Xero and ReceiptBank desirable but not essential