Executive Assistant (Sharjah)

Location
Sharjah
Salary
£55000 - £60000 per annum
Posted
20 Aug 2019
Closes
17 Sep 2019
Ref
EASHAR002
Contact
Amy Butler
Job Title
Team Assistant
Industry Sector
Consultancy
Contract Type
Permanent
Hours
Full Time
MAJOR FUNCTIONS
Undertakes a variety of administrative and executive support related responsibilities in order to ensure effective and efficient operations. Performs highly responsible, confidential and complex administrative/secretarial tasks.

ESSENTIAL FUNCTIONS
Administrative Support Responsibilities
• Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
• Coordinates external business affairs, including arranging appointments and all relevant paperwork and logistics
• Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
• Prioritises and manages multiple activities simultaneously relating to the Manager’s responsibilities, and follow through on issues in a timely manner.
• Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
• Assisting with event organisation on an ad hoc basis ranging from creating an invitation database to arranging the whole event and all related elements.

Documentation
• Drafting, editing and proof-reading letters, e-mails, and other documents such as biographies, speeches and promotional material..
• Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.

Reporting and Communication
• Reports to Manager on all business related matters.
• Maintains and exhibit an excellent working relationship with all company staff.
• Ensures respectful and relevant representation of Manager to those external to company.

Continuous Development of Position
Conducts research on administrative/clerical best practices. Maintains professional and technical knowledge by attending educational workshops and benchmarking professional standards relating to ADMIN/clerical work.

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE:
• Bachelor degree in a commercial or business discipline
• Minimum of 10 years’ experience, 5 of which are as a EA to a Chairman, President or CEO



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