Executive Assistant

Executive Assistant

near Bond Street Station

About us

Culture Trip is a global hyper-growth startup operating in travel, media and entertainment. We create stories that reveal what is unique and special about a place, its people and its culture. In-house creative teams work with a global network of more than 300 freelance creators to produce articles, videos, photography, illustration and animation.  

From just a dozen people in late 2016, the team has expanded to more than 250. This diverse group of software engineers, product designers, data scientists, editorial experts and content creators are spread across offices in London, New York City and Tel Aviv. Alumni of companies including Google, Facebook, Expedia, Lonely Planet, Spotify, Bloomberg, Viacom, TripAdvisor and the BBC have joined recently. A recent Series B funding injection from PPF Group of $80 million has further propelled rapid growth. Monthly unique visitors to the site have gone from 4 million to nearly 20 million, cross-platform social followers have increased from 1 million to 7 million, and app downloads have leapt from 50,000 to 2 million. Culture Trip videos have been viewed more than 2 billion times. Culture Trip, founded by Dr Kris Naudts, has been named by Forbes as one of the fastest-growing companies to watch.

Everyone working at Culture Trip is driven by a shared vision: to inspire people to go beyond their cultural boundaries and connect with the world around them. We want to bring the world to everyone and in doing so bring everyone closer together.

We are looking for an experienced professional Executive Assistant to support our Chief Executive Officer based in Culture Trip's London office. You should be an extremely diligent and professional EA with experience in a similar fast-paced technology organisation.

Main Responsibilities

• Deliver proactive, highly organised support for the CEO
• Complex diary management, including the creation of daily schedules and working with external clients and our PR team to book slots for conferences and interviews
• Detail oriented international travel planning and booking – our CEO travels 50% of the time
• Assisting in the creation of decks and minuting meetings at board and executive leadership level
• Assisting in the creation and development of documentation ahead of management and team meetings, ensuring a high standard of accuracy and presentation is maintained
• Processing expenses and other administrative tasks on the CEO’s behalf
• Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner

Desired Skills & Experience

• 10 years of experience with previous experience supporting a CEO
• Previous experience of managing a team of 3-5 people
• Experience within a tech company at a similar stage of hyper-growth would be beneficial
• Familiarity with OKRs is desirable
• Exceptional communication skills, providing clear and consistent communication between the executive team, internal departments and external parties
• Being proficient at using Word, Excel, PowerPoint and Google Suite is a must
• Proficient at complex diary management to ensure smooth operational logistics
• Organised, detail-oriented and accurate
• Discreet, able to exercise good judgement, tact, diplomacy and maintain confidentiality
• Ability to work cross-functionally but also independently
• Excellent time management and organisational skills
• Approachable and supportive professional
• Ability to deal with change and fast pace

Culture Trip is committed to equality of opportunity for all. We strongly believe that diversity of backgrounds, ethnicities, experience, circumstances, abilities and perspectives leads to a better workplace for our employees and a better product for our users.