Legal PA - Tax

Owen Reed are recruiting for a Legal PA to join a top London law firm near St Pauls.  The Legal PA will work within the Tax department.

The Legal PA will provide high quality, comprehensive personal assistant/secretarial support to lawyers in the department. 

Key responsibilities of the Legal PA
• Extensive and proactive diary management. 
• Work to ensure unique and individual support needs are understood for each lawyer;
• Ensure regular communication is made to convey and share any workload pressures with other PAs;
• Pre-empt needs for enhanced or specific support at times when individuals might be under additional pressure;
• Field and screen communications (email and phone), ensuring exceptional client service is considered at all times;
• Ensure 'quality control' forms part of regular work flow patterns, whereby any work that is delegated to another team is thoroughly checked before it is returned;
• Complete appropriate/necessary DP tasks to the highest standards and ensuring house style requirements are met;
• Prepare PowerPoint presentations with minimal input, delivering slides that are clear, in line with branding;
• Take the initiative of overseeing adhoc administrative projects for the lawyers, for example, archiving, confidential shredding, photocopying, organising filing systems;
• Liaise with relevant parties to arrange meetings; booking internal rooms; ensuring the appropriate room setups are in place; and that refreshments are booked and confirmed;
• Liaise with and co-ordinate meeting attendees, both internal and external, ensuring all parties have the relevant information ahead of time;
• Proactively prepare and collate papers ahead of meetings;
• Co-ordinate travel arrangements ensuring efficient use of time and expenditure including booking taxis and accommodation, completing visa applications, arranging currency, creating itineraries and compiling expense forms as appropriate;
• Support lawyers in marketing activities including involvement in the preparation of pitch documents and presentations;
• Use of effective systems to ensure that both urgent and non-urgent tasks are progressed and delivered within the required timescales;
• Assist other members of the department/Firm as required; and
• Develop a general awareness of business issues and challenges within which the lawyers operate to instill trust and confidence in the PA team.
• General ad-hoc administration duties.