Team Co-ordinator / Team Assistant

Team Co-ordinator  - Global City based Consultancy

 Amazing long term career development opportunities.

A supportive EA team and a busy, varied workload awaits a bright and switched on candidate, someone bright and ambitious, ideally with a minimum of 6 months commercial experience.

The role of the Team Co-ordinator will be to support the EAs who in turn support fee earners with all aspects of their projects and mandates. In turn, the role will grow and develop into a dedicated PA role to a new Exec.

Team Assistant duties:

• Assisting the Head of Practice and the EA tto manage all administrative and EA duties
• Preparation of reports, bios, presentations and other material
• Assisting with the preparation of marketing and pitch presentations
• Document production
• Arranging a variety of appointments and meetings both internally and externally
• Assisting with the organisation of events; lunches, corporate hospitality; liaising with our in-house caterers and events team
• Global and domestic travel arrangements
• Monitoring emails and responding in a timely and professional manner
• Answering phone calls and taking messages in a professional and helpful manner
• Quality control - ensuring all documents are appropriately saved & database is up-to-date
• Qualification checks, invoicing, expenses, scanning and filing
• Holiday & sickness cover to EA’s within the team

This Team Co-ordinator role will suit a flexible, hardworking, dedicated, and trustworthy individual who has the enthusiasm and willingness to learn. They need a bright team player with no pretensions who will thrive in a varied role with multiple priorities. You must be able to prioritise, be proactive, think ahead, anticipate problems and provide solutions in a high quality, client focused business.

Key skills and experience should include a combination of:

• Excellent time management skills with the ability to prioritise workload
• Attention to detail is an essential skill alongside advanced proof reading skills
• High levels of common sense and integrity
• Articulate and able to express information clearly and confidently with all levels of personnel
• Demonstrate a cooperative and flexible nature; a team player who can both work with others and be able to work unsupervised
• A positive and energetic manner, always ready for a challenge and able to work hard to produce high quality consistent work
• A reliable and trustworthy individual who can always be depended on to complete work when required and communicate problems and concerns clearly
• Able to show high levels of discretion
• Proactive in nature, able to take initiative but also not be afraid to ask for help when required
• Advanced knowledge of the MS Office suite, essential in Outlook, Word, PowerPoint and desirable in Excel. Experience with databases preferred