Executive Assistant to Partners and Director

My client who is one of the top 20 professional services company based in the heart of the City is looking for an experienced EA to provide primary support to 2 board members and 2 senior management individuals. This is a busy and varied role and will require someone who is switched on and enjoys being the right hand person of a boss.

Responsibilities

• Diary management - arranging external and internal meetings and calls.
• Gatekeeper and first point of contact.
• Managing inboxes and email correspondence for self and for partners - helping draft and sending emails as the partners.
• Collation and preparation of
• Anti-Money Laundering - filling out the forms or arranging for them to be completed by the case handler, follow up historic AML and liaise with the anti- Money Laundering team.
• Billing - raising bills, running reports and keeping a tracker of what has been sent/paid, Expenses.
• Maintaining the database
• Helping partners organise their papers and confidential filing.
• Organising board meetings, conferences and some international travel
• Attending some meetings and taking minutes of meeting
• Ad hoc support to team members.
• Cover support.

Skills and Experience required:-

• Previous experience as an EA/PA at senior and/or partner level,
• Dealing with highly sensitive and confidential material,
• Excellent proof reading and typing skills
• Proficient use in all Microsoft packages, knowledge of using financial systems and digital dictation and experience of invoicing systems would be highly beneficial.

• Excellent communication and interpersonal skills
• Must be highly organised
• High attention to detail
• Be proactive rather than be reactive
• Taking initiative and be able to make decisions
• Ability to prioritise workload
• Ability to be assertive and be able to push back on occasion
• Be discreet and confidential
• Will, positive and flexible attitude
• Flexible in terms of working hours to meet business needs