Legal Secretary - Employment

Owen Reed are recruiting for a Legal Secretary to join a top London law firm.  The Legal Secretary will work within the Employment team.

The Legal Secretary will provide support to one partner, 3 associates and a schools Adviser.  The Legal Secretary will report into the Departmental Secretarial Manager.

Responsibilities of the Legal Secretary
Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
Process relevant applications, forms or searches, with minimal supervision
Have a good knowledge of all systems/processes used within the Department
Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
Acts as a first point of contact for Fee Earners
Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction
Recognise, respect and honour client confidentiality at all times
Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
Make effective use of the Document Management System
Create new documents from the Firm’s templates, using contact data from InterAction where appropriate
Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
Maintain a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
Adopt a pro-active approach and work with Fee Earners effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
Keep accurate records of all files sent to off-site storage via Records
Prepare bills, as required by Fee Earners
Prepare AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
Carry out conflict searches and correctly identifies the work type