HR Coordinator

My client who is a very well established and stable bank based in Canary Wharf is looking for an experienced HR individual to ensure the delivery of excellent service levels to internal customers and be responsible for the administration processes within the HR function, including but not limited to; the onboarding process, management of leavers, the recruitment lifecycle and training administration.

Duties will include:

• Drafting of employment documents e. offer letters, employment agreements, amendments to terms and conditions of employment, end of employment confirmation letters.
• Ensure all appointments, promotions, probationary reviews, transfers are done as per company procedures.
• Ensure HR systems e. employee records, holiday and sickness absence management systems are maintained and up to date.
• Manage the new joiners and leavers process: creating and maintaining employee files, requesting new joiner email and IT accounts and ensuring the leavers process is completed in a timely manner.
• Payroll administration; preparing the monthly payroll inputting sheet including overtime submissions, new starters and leavers and any other payroll amendments which will be submitted to the HR Manager for sign off.
• Keep the recruitment database up-to-date; recording all incoming CVs received, updating/keeping track of candidate progress.
• Assist with all aspects of the recruitment process, from advertising vacancies to arranging interview schedules, rejection letters/emails and initiating onboarding screening checks for successful applicants.
• Liaise with management for the new joiner's corporate induction to ensure all new employees feel not only welcome but important.
• Manage the HR training database, updating all employee training records.
• Coordinating the training programme for the certification regime, ensuring that all certified staff have completed their mandatory training.
• Prepare the monthly training reports to be submitted to Group Learning and Development
• The preparation of monthly HR Management Information (HRMI)
• Under the guidance of the HR Manager update the monthly HR risk register
• Assist with ad-hoc HR tasks/projects and general office administration when required

Skills and experience required

• Previous HR administration experience.
• Exceptional interpersonal, communication and customer service skills.
• Experience of dealing with a high level of administration/coordination.
• Good Microsoft Office skills, intermediate Excel will be considered an advantage.
• Process driven with excellent attention to detail.
• Strong communication skills; the ability to communicate confidently with a range of internal and external stakeholders.
• Good time management. The ability to prioritise your own workload and meet deadlines.