PA

PA - City of London - £30,000 - X_QJG28209 - 12 month FTC

Would you like the opportunity to work 4 days per week? Do you have previous experience managing the day to day operations of a company with a proactive and supportive approach? You will support the day to day running of all functions whilst supervising two administrators. You will also provide PA support to the Corporate Services and managers.

Daily duties…

Coordinate regular meetings with 2 administrators

Bi-annual appraisal process of setting goals and measuring the administrators team performance

Ensure the shift spreadsheet is up to date and adequate cover is in place

Attending regular meetings with employees and external vendors

Processing invoices and managing diaries for the Head of Corporate services

Keeping the dashboard up to date

Liaise with Reception and the security teams regarding access control procedures

Attending a high level of meetings with suppliers

Collating environmental statistics monthly

Health and Safety assistance to the Corporate Services Manager

Processing Health and Safety risk assessments

Ad-hoc ordering of maintenance stock

Organising departmental travel

Arranging out of hours access for staff and contractors with building security

Skills…

Proficiency in Microsoft packages

Ability to communicate with all member of staff verbally and written communication

Ability to multi task

Experience within a senior administration role in a fast pace environment

Experience in processing a high volume of invoices

Accuracy in the input of data

Decision making and using your own initiative while following procedures and policies

Previously worked in a corporate Financial institution

Awareness of Operation Risk and processes.