Team Administrator/document controller, Architectural firm.

Our client, a renowned architectural firm, requires a Team Administrator/document controller to join their firm on a temporary basis from 23 August to 3rd September. This is a temporary role which is paying £15ph plus holiday and the hours are likely to be 9am to 6pm. You must have advanced InDesign skills.

The main duties are:

• Preparing and distribution of business communications such as memos, letters and spreadsheets
• Preparing documents and submissions to upload using Document Control Management
• Organising project meetings, producing a wide range of documents including letters, project related documentation such as reports, schedules, file notes, minutes of meetings, records on spreadsheets and resource charts
• Creating reports in InDesign
• Maintaining filing system inc archive files
• Respond to both internal and external inquiries
• Maintain calendar for senior leader(s)
• Booking travel / lunch reservations
• Preparing expenses
• Arranging conferences and seminars
• Order meals and accommodation necessary for project coordination meetings
• Maintain and coordinate project team (s) schedules, coordinate meetings, team travel arrangement and meeting facilities
• Proof read and edit all outgoing correspondence
• Make minor administration decisions requiring initiative
• Prepare meeting agendas and type meeting minutes
• Other duties include, assist in brochure preparation, create, edit and format PowerPoint presentations, research and any other ad hoc duties that may be required

The successful candidate will have at least 3-5 years' experience within an architectural/engineering/interior design firm and/or other and have a good understanding of the processes relevant to a design project and must be confident in document control. You need to have strong verbal and written communication skills with the ability to effectively gather and disseminate information and have confidence to comfortably liaise with managers, consultants and clients. You must have a professional appearance, maintain proper business etiquette, have a typing speed of 60 wpm and be proficient with Conject (document control), Word and Excel. Additionally, you must have intermediate InDesign skills at minimum.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is an excellent opportunity. Apply now!