Private PA/Office Manager

Location
London
Salary
£45000 - £50000 per annum
Posted
07 Aug 2019
Closes
04 Sep 2019
Ref
AFDESIGN8959
Contact
Anna Fiddes
Job Title
Private PA
Contract Type
Permanent
Hours
Full Time
Tiger Private is looking for a Private PA/Office Manager to join an award winning Landscape and Architecture Design company based in Pimlico.

WHAT YOU’LL DO

Overall, you will ensure the smooth day to day running of the office, including managing projects through to deadlines, as well as undertaking Private PA duties providing personal support.

Duties include, but shall not be limited to;
  • Managing several inboxes (including PA, office and Principal’s inbox)
  • Extensive diary management of business and personal diary
  • Organising meetings and personal appointments
  • Organising site visits
  • Arranging local, international travel with accommodation
  • Working closely with the Principal and the designers to ensure all projects are running according to schedule
  • Liaising with the designers on travel, client matters, client packs and uploading files and images to the office server
  • Acting as first point of contact for the office, dealing with new business enquiries, contractors, suppliers & deliveries. Ability to run the office in the absence of the Principal
  • Managing the redesign of the company website and assisting with social media and PR
  • Managing the rental of a property in Italy during the summer months
 
WHO YOU ARE
  • Excellent organisational skills with the ability to multi-task and prioritise
  • Self-motivated, proactive and energetic, with a positive and understanding approach
  • Good interpersonal skills, able to communicate in a friendly, open and constructive manner
  • Confident and articulate and able to work on own initiative
  • Flexible approach to tasks and hours of work
  • Meticulous about consistency and strong attention to detail
 
Keys Skills
  • Mac proficient
  • Strong experience of using PowerPoint and Excel.
  • An understanding of Photoshop/InDesign/VectorWorks would be beneficial
  • Fluent in English. A knowledge of Italian would be advantageous
  • Excellent written and verbal communication skills
 
WORKING HOURS

Working hours are Monday to Friday 9am-6pm


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