Legal PA to COO & CFO

Owen Reed are recruiting for a Legal PA to join a top London law firm.  This role is a part-time job share position working Thursday and Friday.

The Legal PA will be work for the COO and CFO of the firm.  The Legal PA must have the ability to support individuals with extremely busy work schedules, using their own initiative where appropriate, in addition to prioritising their own working day. It is essential that the individual can deal professionally with Partners and Managers in the firm as well as external contacts, building strong relationships with the key people for whom they work, and delivering high quality work quickly and accurately. 

Key Responsibilities
• To form an effective team with the Global CFO and COO to maximise their effectiveness and enable them to achieve their objectives.
• To establish a good understanding of the global business, the key individuals within the business and maintain good relationships both internally and externally.
• To use this understanding as a means of prioritising work and building the necessary knowledge to exercise judgment in daily requirements and tasks.
• Provide comprehensive support and assist in project managing a number of key projects.
• To be proactive in progressing beyond a narrow PA role; be willing to take on responsibility and  demonstrate ability in order to build trust
• To take responsibility, on behalf of the Global CFO and COO, for the delivery of key action points which will necessitate influencing and persuading others to deliver against their objectives
• Efficient and proactive diary management and co-ordination for the Global CFO and COO and act as a robust gatekeeper.
• Arrange and coordinate meetings and follow up and progress action points where necessary. Monitor and maintain outlook emails and calendar
• Preparation of paperwork for meetings and projects
• Draft reports, attend meetings to take minutes and prepare actions, presentations, emails and correspondence for the Global CFO and COO.
• Establish and maintain comprehensive paper and electronic filing systems
• Manage and process cash expenses
• Make necessary travel arrangements (including international travel)
• Provide support to the wider finance team on projects as appropriate
• Arrange regular team updates, knowledge sharing sessions, and team socials
• Any other duties as requested