Client Document Executive

Owen Reed are recruiting for a Client Document Executive to join a law firm in Guildford.

The Client Document Executive will provide Partners and fee earners with an accurate, professional and efficient document production service.

Responsibilities of the Client Document Executive:
• Produce, format and amend emails, correspondence, documents, reports, faxes, deeds and attachments
• Produce and amend PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and graphs
• Create marketing documentation such as team sheets, seminar slides and pitch documents
• Ensure documents are formatted in the Firm’s house style and in line with existing systems and procedures
• Proof read and review documents to ensure accuracy and consistency in adhering to the Firm’s house style
• Dictations
• Use available systems and processes to ensure work is prioritised and completed effectively
• Ensure documents are produced within the required timescales and to the highest standards 
• Liaise with Partners, fee earners and the team as appropriate in relation to document production
• Build solid relationships with, and provide regular updates to service users on the progress of tasks
• Support and help other team members by sharing system and best practice knowledge, ensuring continuous skills development
• Assist other members of the team, both proactively and at the request of the Client Document Executive Lead or Senior Client Document Executive where appropriate
• To provide Client Service Executive services where it is appropriate to do so or as cover requirements allow
• Deal with client calls, in the absence of the local Client Services Executive
• Working effectively with other legal and Business Resource teams as required
• Any other duties as reasonably requested by the Partners, fee earners, Client Document Executive Leads/Senior Client Document Executives, or the Head of Internal Client Services