Accounts and Office Manager - Media Agency

Recruiter
PA London
Location
London (Central), London (Greater)
Salary
£28,000 - £35,000 pa
Posted
03 Sep 2019
Closes
01 Oct 2019
Job Title
Office Manager
Industry Sector
Banking / Finance, Media
Contract Type
Permanent
Hours
Full Time

Our client is an independent media agency and is 

  • one of the UK’s Top 20 media agencies with billings of over £75m
  • one of the UK’s leading independent media agencies
  • one of the UK’s fastest-growing media agencies

They are looking for highly motivated and pro-active Office Manager, to run the office and to work very closely with their Finance Director, supporting her in the day to day management of the accounts function.  You don't need to have lots of accounts experience as she is willing to train you, but some financial admin experience would be useful.  If you have an interest in accounts, there might be the opportunity for you to progress your knowledge with some training courses.

ABOUT YOU

  • Highly motivated, diligent and proactive
  • Strong attention to detail
  • Experience of using finance software, Xero and ReceiptBank desirable
  • Competent working with Microsoft Office (Excel, Word)
  • Excellent verbal and written communication skills
  • Ability to work at a fast pace both independently and as part of a team
  • Effective time management skills / Ability to multi-task / Excellent organisation skills

ABOUT THE ROLE

Purpose:

As an integral part of a fast-paced agency, this role is heavily focused on finance administration alongside office management duties.

Key Responsibilities:

Accounts Administrator/Finance

  • Responsible for day-to-day financial administration to ensure efficient processes and deadlines are met.
  • Manage use of the company credit card and expenses, process in Xero each month.
  • Processing supplier invoices via ReceiptBank.
  • Set up all payments to suppliers, staff payroll, HMRC, using online banking.
  • Generating customer invoices and account statements.
  • Weekly examination of bank statements and reconciling them with general ledger entries
  • Monitor trade debtors, escalation of unpaid items to reduce DSO days.
  • Monitor supplier contracts, assist FD with renegotiations and cost control.
  • Assisting FD to prepare supporting schedules for annual audit by media owners.
  • Monitor and report weekly forecast trade exposure levels to FD.

Office/Operations Manager

  • Main point of contact for all day-to-day office requirements to ensure smooth efficient running of the company including;
  • Administers correspondence, manages incoming telephone calls.
  • Building management
  • Health and safety management
  • Operations and day-to-day management of the office
  • Stationery ordering and control
  • IT / Tech systems, suppliers, maintenance and enquiries
  • Planning company socials and charity events
  • Provide assistance and support with HR processes;
    • Main coordinator for all HR systems and administration
    • Overseeing and maintaining all personnel HR administration, documents and filing in line with the Data Protection Act and ensuring compliance with HR policies.
    • Inductions for all new starters including training on office protocol and systems

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