Legal Secretary - Property Litigation
- Recruiter
- Owen Reed
- Location
- London (West), London (Greater)
- Salary
- £39,000
- Posted
- 05 Aug 2019
- Closes
- 02 Sep 2019
- Ref
- LQ/222508
- Job Title
- Legal Secretary
- Industry Sector
- Legal
- Contract Type
- Contract
- Hours
- Full Time
Owen Reed are recruiting for a Legal Secretary to join a law firm in the Mayfair area. The Legal Secretary will work with the Property Litigation team.
The Legal Secretary will be working for 1 Partner and 6 associates. The Legal Secretary must have exceptional secretarial, organisational and interpersonal skills with the ability to take ownership of their workload and work effectively with the central support functions. Ideally looking for a person who has previous property litigation experience.
Key Duties of the Legal Secretary
• Able to prepare, edit and proofread all documents adhering to house-style, either from digital dictation, general instruction or by personally drafting, with fastidious attention to detail and focus on quality.
• Pro-actively and accurately managing Partners' and fee earners' inboxes and calendars ensuring all arrangements are made and rooms booked, reviewing and forwarding internal and external mail including effectively managing Partners' matters when they are out of the office;
• E-filing; paper filing; digital dictations; document mark-ups, administration and any other work given with a non-hierarchical approach; quality checking of all work; and all general maintenance of client files and folders.
• Excellent management of communication including telephone calls, conversations and meetings including accurate message taking.
• Responsibility for managing monthly billing process.
• Efficiently and proactively managing all AML and compliance requirements, client opening procedures including preparing client care letters and all associated administration duties.
• Ensuring expense claims are submitted in a timely manner.
• Arranging travel to include booking of travel and preparation of itineraries.
• Effective liaison with other team secretaries in relation to day to day working and in cases of holidays and absences providing assistance to partners and fee earners as and when required.
• Effective liaison with DP and Admin functions to ensure maximum efficiency around who does what to drive client service delivery successfully.
• Assisting the partner with all BD related activities including understanding key clients and building relationships with key clients, pitches, client events, BD mailings, and ensuring Outlook contacts are kept up to date.
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