Personal Assistant

A global construction company is looking for a Personal Assistant to join their team on a permanent basis. You will be reporting directly to the Finance Director and Head of Finance. This opportunity is in a faced paced working environment and the successful candidate will be proactive with excellent organisational skills.

Responsibilities:

• Managing diaries and meeting schedules for the Commercial Finance Director and Head of Finance including booking meeting rooms and liaising with reception for catering as required
• Acting as the first point of contact including screening phone calls and taking detailed messages, greeting visitors and liaising with contacts on their behalf
• Liaising with the clients and subcontractors
• Maintaining accurate records including promptly arranging signatures on time sensitive documents and returning or on-forwarding to correct department for action
• Organising the production of various reports, particularly those forming part of the monthly review process
• Interfacing with the various site teams, setting up meetings, being cognisant of competing demands and priorities between projects
• Taking minutes and producing action list points from meetings when required including board meetings
• Sorting assigned post and dealing with routine enquiries and confidential correspondence
• Producing and amending presentations using PowerPoint software
• Maintaining team distribution lists in Outlook to include new starters and other changes within the team
• Organising international and domestic travel
• Processing corporate card and cash expenses
• Providing support to other Personal Assistant's and administration staff and any other ad hoc duties when required

Essential Skills and Experience:

• A minimum of three year's experience in a Personal Assistant position
• A minimum of two year's experience within the Construction industry
• Prior experience supporting C-level individuals
• Excellent communication and interpersonal skills
• Strong attention to detail

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.