Office Assistant

Office Assistant Job Description

Our lovely property client is looking for a part time Office Assistant to join their front of house team. This role will be working Thursday and Friday 08:30 - 17:30 with a take home salary of £10,300 p/a.

It is a really sociable, buzzy place to work with a very friendly team and high staff retention rates. They have amazing benefits including work trips abroad.

They require the Office Assistant to start on the 16th of September at the latest.

Office Assistant Responsibilities

Front of House

• Meet and greet clients
• Manage switchboard, including answering the phone, transferring calls and relaying messages
• Keep Reception area tidy
• Book and arrange couriers
• Liaise with the Building Reception

Meeting Rooms

• Booking management and coordination of meeting rooms
• Provide refreshments and lunch as required
• Ensure meeting rooms are kept in good order
• Ensure visual and audio equipment works
• Ensure that each meeting room is stocked with notepads and company pens

Kitchen

• Ensure kitchen is kept tidy throughout the day
• Load/unload dishwasher when necessary
• Maintain coffee machine and liaise with supplier where necessary

Office

• Assist PA's with ad hoc administrative tasks such as expenses and timesheets
• General admin including printing, photocopying, binding and filing
• Issue weekly 'conflict check' email
• Monitor the general 'Hello' email account
• Archive documents as requested and liaise with the archive company
• Order stationery and maintain stock levels
• Monitor and troubleshoot office printers/paper stock levels
• General office amenity - ordering refreshments and kitchen supplies
• Liaise with cleaning contractor for any issues

Post

• Open, sort and distribute all post
• Frank evening post and deliver to sorting office

Key competencies and skills

• Excellent interpersonal skills
• Confident communication skills with a clear telephone manner
• Computer literate with proficiency in MS Office
• Good organisational and prioritising skills
• Ability to work effectively as an individual as well as part of a team
• Excellent time management skills
• Ability to work accurately, with a good attention to detail
• Smart and professional appearance