Legal Secretary - Debt Finance

Owen Reed are recruiting for a Legal Secretary to join a top law firm working within the Debt Finance team.

The Legal Secretary will perform a variety of secretarial duties for fee earners to whom assigned according to established policies and procedures. 

Duties of the Legal Secretary:
• Document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
• Transcribe from tapes, handwritten materials and/or dictation.
• Organise and prioritise telephone calls, mail, documents and projects.
• Read and deal with incoming mail. Ensures that outgoing mail is timely delivered. If necessary, route mail to specific delivery service and follows up on timely delivery.
• Schedule and organise activities such as meetings, conferences, travel and departmental activities.
• Establish and maintain calendar and deadline reminder systems.
• Maintain filing and record management systems.
• Open new files, maintain all client and general files. Conduct periodic review for possible storage of older files; prepares files to be closed.
• Prepare legal documents and provides administrative support for partners and fee earners to whom assigned.
• Exercise discretion and judgement, prioritise effectively and often handle requests from multiple functional areas and external parties.
• Observe confidentiality of fee earner-client relationship.
• Work closely with administrative support staff.
• Ensure that fee earner time sheets are dealt with in a timely manner.
• Perform overload typing, filing, photocopying, as requested by other fee earners.
• Other related duties and projects as required.