Part Time PA & Office Manager with Events experience - £35k pro rata

London (Central), London (Greater)
£35k pro rata
14 Aug 2019
15 Aug 2019
Job Title
Office Manager
Contract Type
Part Time

This successful healthcare company in central London requires an experienced administrator to join the Operations team.  It is essential that you have experience of

  1. Dealing with 3rd party supplies (eg IT, facilities, phone suppliers, venue suppliers etc)
  2. Admin and PA duties
  3. Event coordination/management 

The job includes the smooth running of internal and external events, PA duties to senior management and making sure head office runs smoothly, and that technology and processes are compliant and available to staff.

Duties will include:

•              Providing pro-active general administrative support to the People team

•              Providing administrative support and co-ordination for internal and external events of which there are about 10 per year. This will involve everything from finding the venue, to finding a photographer, caterers, setting up rooms etc.  

•              Establishing and maintaining strong relationships with 3rd party suppliers e.g. IT, facilities, phone suppliers, room bookings, travel and accommodation etc

•              Ensuring the organisation remains compliant in GDPR and Information Governance and staff are trained

•              Working with the IT suppliers to ensure staff have access to the right technology to fulfil their roles e.g. laptops, firewalls, servers, printers, Wifi

•              Working with the IT supplier, manage IT issues for staff as required

•              Managing the office supplies and maintenance with facilities

•              Co-ordinating Health and Safety requirements e.g. ensure the required number of first aiders and fire wardens

The successful candidate will have excellent organisational skills, proven relationship skills, previous experience of working with varied stakeholders, the ability to juggle multiple tasks and priorities and be a team player and equally capable to work autonomously.  This is a close knit and incredibly friendly team and a varied and interesting part time opportunity.

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