Personal Assistant - Immediate Start - £30-40k - Permanent
- Recruiter
- Australasian Recruitment Company Limited
- Location
- England, London, West End
- Salary
- £30000 - £40000 per annum
- Posted
- 29 Jul 2019
- Closes
- 26 Aug 2019
- Ref
- AU290719A
- Contact
- Recruitment L
- Job Title
- PA
- Industry Sector
- Energy / Utilities
- Contract Type
- Permanent
- Hours
- Full Time
A fast-growing innovative energy technology company is looking for a Personal Assistant to join the business on permanent basis. You will be predominately supporting three Directors with complex diary management and travel arrangements, whilst also assisting the Executive Assistant with any ad hoc administrative duties.
What will I be doing?
- Diary management and workload management, including the creation of processes as appropriate to improve smooth running of Directors' diaries
- Assist with events management, team meetings and supporting with Group events when required
- Minute taking and ensure all actions are captured and followed up
- Ensure Directors are fully prepared for all meetings (appropriate documents printed and operational technical equipment)
- Carry out research and present findings to Directors when required
- Proactive follow up of management meeting and offsite actions with key stakeholders to ensure timely delivery
- Arrange travel for Directors including flights, hotel bookings, currency (as required), car parking and hire etc.
- Create travel itineraries when required
Do I have what it takes?
Ideally, you will have:
- At least 1-2 years experience working in a similar role
- Confidentiality is a must- this role is party to highly sensitive information, which is important in both protecting our employees and our business
- IT literacy across a variety of tools; experience in Google Suite is a plus
- The ability to challenge and see beyond current state - spot opportunity for process improvement and act upon these observations
- The ability to pre-empt the needs and diary requirements of your director to ensure things run smoothly
- Comfortable communicating with members of staff from all levels and areas of the business
- A hands on approach, flexible attitude and happy working as a team with the EA/PA to ensure a consistent approach to ways of working
- Flexibility to travel is required
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