EA to MD of Global Marketing and Advertising Agency

ABOUT
Our client is a global advertising and marketing agency based in London. They offer integrated marketing solutions with a focus on measurable results. They’re an award-winning integrated creative network that makes brands matter, specializing in creating experiences, design and communications.
 

ROLE
The agency are looking for a senior-level Executive Assistant to provide dedicated and bespoke support to the Worldwide MD, ensuring every detail is taken care of so that MDs may focus 100% of their time on their role. This is a critical role in ensuring the smooth and efficient running of the UK office. The Executive Assistant will deliver an exceptionally well-polished and professional service, intelligently foreseeing all needs and seamlessly adapting the delivery of EA support to meet the varying demands of a Worldwide MD. The scope of the principals role means that her EA will regularly be required to communicate effectively in person, on email and by telephone with stakeholders from different high level organisations across the world.
 

RESPONSIBILITIES
You will provide senior-level EA support.

This role encompasses supporting your principal in all aspects of her life, the majority of which will be work-based but there will be personal matters which you will attend to.

• Manage and filter email access and be the first-line point of contact for anyone wanting to contact her in person or by telephone.
• Proactive, intuitive and exceptional diary management across multiple time zones.
• Plan, arrange and coordinate meetings on behalf of principals, managing the administration, expenses, time sheets and holiday records.
• Booking meeting rooms and venues (ordering catering or equipment as applicable)
• Organise extensive, multiple travel itineraries, transport to and from external meetings and couriers to carry important or urgent correspondence and parcels.
   

Communication & Relationships

• Daily interaction in person with top-level management and senior clients as well as their PA/EAs.
• Daily interaction and communication with the team, becoming an integral member of the team.
• This role requires an efficient, proactive, customer-focused approach with an importance on building strong working relationships with other departments.

The ideal candidate would quickly build rapport and instil confidence in their everyday activities.
 

SKILLSET

• Experience of working in an Advertising Agency or with an events/project management background.
• Exceptionally strong PA/EA experience demonstrated by at least 7 years working as a dedicated PA to a member of top level management. C Suite level.
• Highly resilient with a demonstrably strong work ethic, willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working additional or unusual hours as and when required.
• Demonstrable commitment to delivering PA support in line with MD’s expectations of Urgency and Accuracy.
• Willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working on different global time zones when required.
• Technologically confident, with skills in working with different packages and media options (experience with Key Note and Power point).