Executive Assistant to Chief Operating Officer

Investment Firm

Executive Assistant to Chief Operating Officer

£40,000 per annum plus excellent benefits

West End

Permanent

Key Duties

Diary Management:

• Management of a highly demanding diary, prioritising commitments and ensuring all arrangements are in place
• Forward planning and detailed mapping of the diary to ensure all responsibilities, commitments and project deadlines are achieved
• Arrangements for all trips in the UK and abroad

Ambassador:

• Liaising closely with an extensive network to cultivate and maintain strong working relationships, including with high profile individuals
• Key contact for COO's direct reports; in many cases working with them to deliver successful projects
• Preparation and review of all meeting materials
• Management of any follow-up actions from meetings and ensuring these are carried out on time
• Review of key documents, some of which are of a confidential nature, for accuracy

Board Papers:

• Leading the production and distribution of the Board papers (quarterly)
• Creating the production timeline for the delivery of the Board papers, by senior management, to ensure deadlines are met
• Detailed review and coordination of all Board papers in advance of them being sent to Directors
• Collating the quarterly press pack and broker notes for the Board papers, including writing summary notes
• Detailed event planning and ownership of the running of the Annual General Meeting and Annual Board 'Away Day'

Investor Relations:

• Line Manager to the Investor Relations Support administrator
• Overseeing the Investor Relations inbox
• Being the sole point of contact for all external IR related questions
• Assisting in the preparation of shareholder presentations
• Organising the annual broker calls and investor roadshow
• Writing briefing and summary notes before and after each shareholder meeting

General / Ad-hoc:

• Secretariat for the senior management. This includes setting agendas and ensuring all follow-up actions are carried out. Very occasionally, this will include attending meetings and taking minutes.
• Full management of post and email, including drafting responses to correspondence where appropriate
• Personal work
• Assist in arranging the annual Disaster Recovery test and Communications cascade
• Overseeing the budget process for the Operations department
• Ensuring all aspects of the Company's website and intranet are kept up-to-date

Skills and Attributes

• Driven and passionate about their job
• Excellent planning, communication and organisational skills
• Solutions orientated individual
• Confident yet calm demeanour, with the ability to work under pressure and meet deadlines
• A can-do attitude with a pro-active and positive approach to work, including flexibility and adaptability to a variety of tasks
• Excellent attention to detail
• Graduate calibre
• Excellent typing skills
• Strong IT skills in all Microsoft packages

Please send your CV for immediate consideration.