Part Time Office Manager / PA (Ukrainian speaking)
- Recruiter
- Morgan McKinley
- Location
- England, London, West End
- Salary
- £26000.00 - £32000.00 per annum
- Posted
- 23 Jul 2019
- Closes
- 19 Aug 2019
- Ref
- BBBH730130
- Contact
- Faye Thornhill
- Job Title
- Office Manager
- Industry Sector
- Events
- Contract Type
- Permanent
- Hours
- Part Time
Morgan McKinley's Secretarial & Office Support team are looking for a proactive, flexible and energetic Ukrainian speaking - Part Time Office Manager to organise and support our small and busy team on a part time basis working 3 days a week.
Salary: The full time equivalent - £26,000 to £32,000 per annum. Part time equivalent based on 3 days a week - £15,600 to £19,200 per annum
Duties and responsibilities will include:
- Being the first point of contact for any administrative duties in the office
- Ensure that the office is well organised and maintained to a high standard.
- Meeting and greeting visitors
- Lead relationships with all external suppliers such as couriers, mobile network providers, printers etc. and maintain all supplier contracts, managing termination and renewal dates and annual supplier costs.
- Authorising and coding invoices for payment
- Ordering office supplies such as letterhead paper, business cards etc.
- Update and maintain HR records, working with head office and the external HR service provider.
- International travel to the events as and when required, around 3 times a year
- Work with head office in respect of any IT or Finance administrative requirements.
- Compile financial data for monthly payroll and commission statements
- Arrange conference calls and meetings
- Administer staff expenses
- Provide some administrative support in the planning and management of events and conferences.
- PA and admin support to the Managing Director.
- Book and manage some travel requirements (hotel, flights etc.) for the team.
Skills and experience required for the Part Time Office Manager role:
- Proven Office Management / PA experience working in a similar role, ideally within a start-up or small business environment or within event management.
- Fluent in both Ukrainian and English. Russian also would be an advantage.
- Ability to engage with all levels within the business and build strong relationships.
- Excellent organisational skills.
- Ability to prioritise workload and to meet the needs of a flexible and demanding environment and communicate those priorities and changes effectively and diplomatically.
- Intermediate to advanced skills in Word, Excel, and Outlook.
Morgan McKinley is acting as an Employment Agency in relation to this vacancy.
Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.
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