PA to Global Team - PR Agency - 12 month maternity contract - IMMEDIATE START

As Executive Assistant you will provide full EA support to the COO EMEA & MD Talent Development EMEA plus support to MD Business Development, EMEA and a Senior Partner, EMEA.

The scope of the role will include end-to-end support including liaising with clients (both internal & external), acting as a representative of the senior leadership team, organising internal events and general administration. You will be responsible for : 

·        Coordination and organisation of logistics around complex and demanding travel and diary arrangements, both single and group travel.

·        Organising necessary documentation for upcoming trips (logistics, detailed travel itinerary, agendas, hard copies of emails, presentations, financial updates and relevant reading material required).

·        Co-ordination of arrangements for high profile regional and global meetings (such as monthly EMEA Operations and tri-annual General Manager meetings in various cities across EMEA). Includes liaising with relevant office managers to solidify agenda, participants in meetings, dinner arrangements etc.

·        Preparation of creative presentations (using PowerPoint or Prezi) for meetings and international speaking opportunities.

·        Proof reading presentations and speeches for spelling, grammar and consistency.

·        General administration such as organising meetings via conference call and video conference, booking meeting rooms and parking spaces, inviting participants, ordering refreshments, preparing the required documents, answering telephones, screening, filtering and following up incoming calls, ordering couriers, printing and document binding.

·        Coordinating and hosting guests of the EMEA team including clients and international visitors from across the firm. This includes facilitating & distributing meeting agendas, catering and welcome arrangements.

·        Assist the coordination of EMEA Talent Development training programs, as well as ensuring all materials are up to date.