Meeting Room & Front of House Administrator

Location
England, London, City of London
Salary
£20000.00 - £23000.00 per hour
Posted
19 Jul 2019
Closes
16 Aug 2019
Ref
AdvEU_827089
Contact
Crone Corkill
Job Title
Administrator
Industry Sector
Accountancy
Contract Type
Permanent
Hours
Full Time

We are working on an exciting opportunity for a Meeting Room Administrator at an accountancy business in the heart of the City of London. The role is a generalist role assisting in some areas of the Facilities Department in accordance to the needs of the business. This list is not exhaustive and may vary from time to time.

Document Handling/Scanning
Scanning of inbound and outbound post after is has been collected from secretaries
Scanning of archive/annual files/client accounts for each department, ensuring priority scanning is completed as required
Updating scanning databases
Reporting and rectifying scanning faults and retrieving original paperwork as required
Current Filing
Filing within the Tax and Company Secretary departments including reorganize/setting up new files and placing in range as required
Assisting with re organisation of permanent/annual files currently held in range due for scanning.
Archive filing including updating archive database and shredding/destruction of records
Retrieving and logging of files stored in archive from external filing facility as per request
Reception/switchboard duties: providing cover to main receptionist on a daily basis and assisting in holiday/absence cover which includes general front of house duties, overseeing meeting room calendar assisting with/rescheduling meeting room bookings/booking couriers and dealing with client queries.
Meeting Room Management - The Office Services department is responsible for the day to day management of the meeting rooms
Assisting with preparing the rooms for each meeting and updating meeting room calendar
Ensure the rooms are cleared and presentable after each meeting. ? Ensuring the rooms are fully stocked with tea/coffee/crockery and replenish as necessary
Catering/Kitchen duties
On a daily basis, manage the staff cafe, helping to ensure that it is kept in a tidy state, maintaining beverage machines, reporting any equipment malfunctions as they arise
Replenish the stock of tea, coffee, milk and soft drinks in the staff cafe as per daily schedule
Providing occasional cover to the catering coordinator, assisting with early morning duties as required
Assisting catering coordinator with the preparation of light lunches for client/partner meetings/events and ensuring the rooms are set up/cleared after each lunch meeting.
Ad hoc admin duties - Updating spreadsheets - Photocopying - Retrievals of files - Logging queries and errors - Assisting with stationery requests - Other duties may arise from time to time as directed by the Office Services Manager

If you have some office experience and are looking for the next step, do submit your CV

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