Executive Assistant / Office Manager

We have a brilliant Executive Assistant / Office Manager role based in the heart of Mayfair for an established and entrepreneurial consultancy firm within the financial services sector.  This role requires a grounded, self sufficient and professional Executive Assistant who is willing to be the lunch pin within the business and step up in the support role to leverage the current and growing team. The role will involve travel to Mauritius and South Africa on occasion.

• Act as a receptionist: welcome guests, answer phone, liaise with building reception to maintain guest ledger/welcome guests. Manage post and courier
• Perform general office duties, including managing Outlook contacts, scanning and organising meetings, photocopying, and report distribution
• Provide assistance to the Directors and Team by organising and prioritising their calendars in alignment with priorities and matters requiring immediate attention
• Coordinate all travel arrangements, domestic and international, including visa applications. Arrange meetings and collect research materials as needed
• Prepare and submit for review expense reports for the team
• HR administration; logging leave, sickness, health, employee contracts
• Research, create, edit, proofread and update presentation slides and other corporate documents, including, but not limited to, correspondence, presentations, memoranda, minutes and procedures
• Coordinate on and off-site team meetings as well as conferences
• Ensure action items coming out of team meetings are documented, followed-up, and executed
• Maintain various bulk email inboxes and respond or route correspondence as necessary
• Maintain hard and electronic files for the London office
• Maintain the accounting records of the company and provide support for monthly management accounts, budgets, auditors annual accounts
• Support the client service teams by keeping abreast of firm-wide processes, best practices, and technology updates

Skills/Qualifications:

• Preferably degree educated
• General interest in and/or basic knowledge of the investment industry will be an advantage
• Bookkeeping skills to trial balance as a minimum.
  • Preparation of management accounts will be an advantage
• Excellent written, verbal, and interpersonal communication skills
• Strong accuracy and attention to detail
• Highly organized, detail-oriented, flexible, reliable, proactive and service-oriented
• Strong problem-solving and communication skills
• Ability to work effectively in a team environment and independently
• Flexible and professional attitude with a willingness to take initiative within areas of responsibility
• Ability to manage multiple priorities and meet deadlines
• Highly collegial and collaborative
• High proficiency in MS CRM, MS Excel, PowerPoint, MS Office and Adobe Acrobat
• Minimum of two to five year of experience working in PS would be advantageous

Red Anchor is an equals opportunity recruitment agency.