Full Time Virtual PA to Psychiatrists

£30k-£40k (dependent upon experience) + bonus
18 Jul 2019
15 Aug 2019
Job Title
Contract Type
Full Time

Husband and wife private consultant Psychiatrists are looking for an experienced and professional Virtual PA to manage their busy working lives – primarily their diaries / patient appointments and their day-to-day correspondence. The priorities of the role are to maximise the efficiency of the Principals by taking control of their administration while maintaining prompt and efficient response times with their patients. 


Hours:                  Full time 8am – 6.30pm Mon to Fri

Please note this is not a virtual role that can be worked around other projects and requires 100% commitment.

Location:              Virtual

Salary:                  £30k-£40k (dependent upon experience)

Start Date:            ASAP

Interviewing:        ASAP

Special notes:      Must be registered self-employed or Ltd Company – however you will receive 20 paid holiday days and 5 paid sick days, as if employed


Responsibilities include, but not limited to:

  • Diary management
  • Email management
  • Appointment management - ensuring that opportunities for appointments aren’t missed and that cancelled appointments are relayed to the Principals promptly and rescheduled. 
  • Managing calls
  • Taking dictation / drafting correspondence
  • Invoice management - credit control, dealing with medical insurances, account reconciliation
  • Very occasional private support (personal travel etc) but the Principals are very self-sufficient

Candidates must be / have:

  • Experienced and with a mature outlook
  • IT / tech savvy
  • Proactive and self-motivated to work with autonomy
  • Highly discrete and trustworthy – the Principals have a number of high profile patients
  • Faultless written English / grammar
  • Experienced audio typists with ability/confidence to understand and convey the message not purely verbatim but rephrased in an articulate way suited to the medical profession
  • Excellent telephone manner
  • Experience of the medical industry and/r mental health would be highly beneficial but not essential – can be trained
  • Experience working with the following would also be beneficial (but not essential):
    • Google Calendar / Contacts
    • iPhone
    • MS Office: Outlook, Excel, Word
    • HulloMail and Truecaller


  • Statutory holiday of 20 days + Bank Holidays (days in lieu given for Bank Holidays worked)
  • Statutory sickness
  • Windows laptop and iPhone provided
  • Bonus based on clearly defined and achievable KPIs being met – can be paid on a weekly/monthly basis

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