PA to Head of Learning & Development

Location
City of London
Salary
up to £45,000
Posted
18 Jul 2019
Closes
15 Aug 2019
Job Title
PA
Industry Sector
Construction
Contract Type
Contract
Hours
Full Time

Manage diaries and time for Head of Learning and Development of a major International organisation.

Liaise with the Client & Subcontractors to maintain a good working relationship on behalf of the Director

Arrange all internal meetings in an efficient manner

Liaise with Reception to arrange meeting rooms and hospitality as required

Ensure Director is prepared in advance of meetings - research on companies or individuals and give a brief

Prepare agenda items for meetings

Organise the production of reports as and when required

Produce/amend presentations using PowerPoint software

Minute take and produce list of action points from meetings when required

Keep Organisational charts up to date

Manage key contacts and business cards in Outlook as well as VIP lists

Produce and maintain yearly travel calendar

Organise travel and hotel accommodation where required in accordance to the travel policy

Produce itineraries for overseas travel

Process corporate card and cash expenses in a timely manner

Review all documentation issued for signing and query discrepancies as required

Ensure the Directors electronic equipment is up to date & backed up - PC / iPad

Provide support to other PA's and admin staff in quiet times, absence and holidays etc.

About You

Excellent knowledge of Microsoft Outlook, Excel, Word and PowerPoint

Minimum of 5 years PA experience to COO, Chairman or Board Level Director

Excellent organisational skills with excellent communication and interpersonal skills

Proactive and able to work on own initiative, decisive, resourceful and quick to see the priorities

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