Project Support Assistant / Team Assistant

A boutique executive search firm based in Central London is looking for a Project Support Assistant\Business Support Administrator to work within a small organisation alongside an Office Manager and a few consultants/Directors. Fantastic opportunity to join a dynamic organisation with excellent scope for development and progression.

Main purpose of role:

To provide consistently high-quality administrative support that meet the needs of the business in an efficient, flexible and responsive manner.

Key duties:

• Diary and travel management as required for Directors and team
• Ensure that all client contracts are signed and returned appropriately
• Regularly update the CRM system to ensure that data is accurate
• Liaise directly with candidates and clients, for queries and scheduling meetings, calls and interviews
• Interact with clients and candidates by phone, email or in person in a professional manner
• Prepare high quality reports for clients– Longlist, shortlist, search etc.
• Check and respond to emails related to the delivery of projects when Partners/Directors are not available

Key experience:

• Administrative experience in a customer focused environment, ideally professional services
• Proficient in multi-tasking and working flexibly to cover other roles in the team where needed
• Ability to manage a number of conflicting priorities effectively

Key skills:

• Enthusiastic, self-motivated with positive outlook
• Ability to communicate effectively at all levels within the organisations, both orally and in writing.
• Have good attention to detail and be able to present information clearly and concisely
• Ability to prioritise the work of self and others, where applicable, and to work calmly, with resilience and productively
• Show strength in developing and maintaining good relationships with clients and candidates
• Aptitude to work under pressure and complete within deadlines
• A team player that can take the lead where necessary