EA

Professional, proactive and highly experienced EA needed to support the inspiring COO of a leading production company based in Soho. A brand new role waiting for the right candidate to really take the reigns and make it their own this is a unique and exciting opportunity. 

The ideal candidate will have a strong academic background, along with natural people skills, forensic attention to detail and a discrete and composed approach especially when under pressure. 

A role with genuine autonomy, you must be looking for a challenge and have the confidence to take full  ownership of all responsibilities involved, which will include:

Main Duties:

• Provide an efficient, effective and confidential secretarial support
• Diary & contacts management, inbox management and written communication to internal and external senior stakeholders
• A significant part of this role will be to lead the preparation of the monthly Board pack and supplementary materials:
  • Create & manage an effective Board pack timeline to always achieve deadlines for pre- Board final executive review and circulation
  • Quickly establish strong relationships with the team to take the lead on ensuring individual completion deadlines are met
  • Proof reading and correction of spelling & grammatical errors
  • Check inputs to Board pack for consistency & clarity and correct/edit as necessary
  • Ensure COO calendar is managed to enable final review
  • Responsible for distribution of Board pack to all attendees
• Preparation and coordination of commercially sensitive, and highly confidential, information and documents.
• Take minutes at various meetings, and distribute in a timely manner and following up on actions as
• Acting as a first point of contact, screening and handling calls as appropriate, whilst keeping an up to date contact
• Ensure all expense returns are completed efficiently for COO and assist with invoice
• Organise room bookings, restaurants and meetings for departments and and wider
• Planning and co-ordination of all company events including 6 monthly full company meetings, Summer Party and Christmas Party, including sourcing venues, catering, invitations and overseeing all
• Responsible for researching and sourcing corporate gifts
• Responsible for updating company Christmas card and gift list throughout the year and managing the Christmas cards (physical and e-cards) process for the company for over 2,000 contacts, and Christmas gifts to over
• Organise travel and produce travel itineraries for the team where applicable
• Managing Finance and Company Secretarial deadlines on a weekly, monthly and annual basis
• Undertake projects as directed

Along with feeling confident with all of the above it is vital that you have a strong interest in theatre and the arts as passion for the organisation really is key.

One not to miss - please apply now.