Team Administrator / Project Support

An innovative environmental consultancy based in the City is looking for a Team Assistant / Project Administrator to join their portfolio team on a 6 month contract. Immediate start

Key team administration duties:

• Monitoring the portfolio session inbox and co-ordinating internally and keeping track of progress of responses
• Support the project management and co-ordination of portfolio sessions
• Setting up internal meetings, preparing meeting paperwork and taking notes, collating content for portfolio sessions, and keeping track of running orders and other key logistics
• Support internal communications by helping to share content on internal bulletin board  
• Managing procurement paperwork for the portfolio core team
• Providing administrative and event support at portfolio sessions
• Provide occasional events support, sourcing venues/booking rooms, and managing procurement and administration
• Support EA on CSO diary management, arranging meetings with colleagues and high-level external stakeholders
• Book CSO’s travel and accommodation, dealing with complex travel requirements across different time-zones and creating clear travel logistics briefings

The assignment will require a mix of core capabilities as follows:

• Administration experience (experience of coordinating multiple workstreams, monitoring actions, milestones etc, supporting on reporting, setting up management processes and learning capture)
• Proactive working style, with an ability to prioritise workload
• Basic interest in the portfolio approach and composition
• Ability to coordinate and work with a diverse range of internal stakeholders
• Confidence when dealing with senior level internal and external stakeholders
• Flexibility and the ability to coordinate tasks across multiple streams of work
• An understanding of event management
• Enthusiastic and proactive working style
• Comfortable working in change and with evolving briefs.

Experience

• At least 3-5 years of relevant experience in administration and/ or project support roles