Personal Assistant

England, London, West End
Up to £35000 per annum
11 Jul 2019
08 Aug 2019
Alexander Papasavas
Job Title
Industry Sector
Contract Type
Full Time

Temp to Perm Based near to London Bridge

Hays are recruiting on behalf of a leading property firm located near London Bridge who are looking for a Personal Assistant (PA) to join their team. This is a temporary role that will go permanent for the right candidate.

The main purpose of this job is to support the Head of Digital & Technology and team. This is a demanding role and requires a strong-willed person who's able to work under pressure and work alongside senior managers.

Key duties:

  • Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere.
  • Preparing and issuing predefined reports and presentations for both internal and external customers to deadlines.
  • Supporting the organisation of D&T events; such as team strategy days, annual meetings, leadership days.
  • Scheduling reviews, monthly leadership meetings, meetings and taking and distributing minutes
  • Providing support to the team
  • Management of Inbox - monitor and manage emails, escalate, forward and respond to as appropriate.
  • Proactive and complex diary management including workload, deadline planning and reoccurring events. Pre-emptive planning.
  • General Administration including printing and binding of documents, filing, expense claims, maintaining organisation charts, holiday and absence tracking, room booking management etc.
  • Dealing with frequent queries from staff and clients.
  • Book travel and arrange all associated documents and arrangements.
  • Prepare on-boarding for new joiners; ordering computer equipment, phone; email set up.
  • Communicate key messages as appropriate.
  • Arrange IT/ communication equipment as and when required.
  • Prepare presentations and reports

Person Specification

  • Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
  • Highly organised and takes ownership of responsibilities
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
  • Maintains a positive attitude towards routine tasks
  • Accurate and exceptional attention to detail
  • Pro-active and enjoys working autonomously and as part of a wider team
  • Flexible approach to work
  • Understands and appreciates the importance of using discretion
  • Passionate about service and quality
  • Team player who deals effectively with colleagues and client
  • Proactive and positive attitude with a calm and methodical approach to work
  • Advanced level IT skills (Word, PowerPoint, Excel, MS Outlook, Visio).
  • Excellent communication skills, both verbal and written
  • Technology aware

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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