England, London
£30000 - £40000 per annum + Additional benefits
10 Jul 2019
07 Aug 2019
RMS Recruitment
Job Title
Industry Sector
Contract Type
Full Time

Urgent EA to Executive Director role at top hospitality group. The ideal candidate must be available immediately, detail focused and flexible. £30-40K

This is both a business and personal role that will suit an experienced PA/EA who enjoys a fast-paced environment and likes to be a true gate keeper to a key decision maker.

EA duties:

  • Effective diary and inbox management for the Group Executive Director
  • Ensure all contacts are up to date in the diary
  • Ensure all events are in the diary across the group, ensuring that a guest list is maintained for events
  • Ensure all necessary meeting correspondence, information and background notes are collated and available
  • Effectively prioritise and deal with all post and emails on a daily basis to ensure optimum communication
  • Build, collate and update spreadsheets as requested ensuring 100% accuracy
  • Compose appropriate responses to letters and deal with general correspondence effectively and professionally
  • Arrange all travel arrangements and itineraries for the Group Executive Director
  • Compile business expense claims and check credit card statements liaising with Finance as required
  • Ensure that the filling systems are efficient and effective and kept up to date
  • Assist the Project Manager and Property Director with new restaurant openings
  • Look after the private aspects of the Group Executive Director's personal life as and when required e. helping with birthday's, events, holidays and travel
  • Delivery of ad hoc projects to support the business as requested by the Group Executive Director

Person specification

  • Self-motivated
  • Well presented
  • Warm and friendly personality
  • Natural attention to detail
  • Positive, mature attitude
  • Impeccable interpersonal skills and written skills
  • Efficient and organised
  • Punctual and reliable

The ideal EA must have excellent communication and presentation skills, be ambitious, hardworking, interested in the company and what they do, able to take down notes quickly and accurately and remain calm under pressure. This EA needs to be flexible on hours, pro-active, enthusiastic, hardworking, be able to prioritise and want to grow with the role and learn.

This would suit an ambitious and confident EA looking to mature in a role. This is an interesting and exciting role within a company that will offer the opportunity to progress.

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