School Administrator

Administrator – Admissions & Payments
Wembley (On Wembley tube stop)
Metropolitan & Jubilee Line
Permanent – Term time only

Reporting to: Office Manager and Operations Manager
Hours of Work: Mon-Thurs 7:45am-4:30pm, Fri 7:45am-3:30pm. Term Time Only (43 weeks)
Salary: Up to 30k pro rata, depending on experience
Pension: Local Government Pension Scheme ("LGPS"), London Borough of Brent

This is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of my client’s vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds. They currently have 600 pupils from years 7 to 11. In September 2019, they are opening a  Sixth Form. We are a high-functioning, fast-paced school office.

General Duties

• To provide a comprehensive administrative and organised support service to the School
• To be key person responsible for pupil admissions in accordance with the LA/school admissions policy
• To compile letters/documents as requested
• To provide general administrative support, including photocopying, other reprographics, completing standard forms, responding to routine correspondence, distributing information around the school
• Update the Visitor Letter display book regularly

Admissions Officer

• To be wholly responsible for the admissions process for the school, acting as the school’s Admissions Officer, (including mid-term admissions and leavers including CTFs, waiting lists, transfer to different schools etc)
• To inform prospective parents of the application procedure
• Arranging Open Events for Year 6 pupils
• Arranging Welcome and Induction Events for new pupils
• To maintain pupil record folders, files and cards, supporting parents with completing the forms and chasing parents where necessary
• Updating all school systems with new starters e.g. Quizlet, Reward, Arbor etc

School Payments

• Setting up new pupils on Parent Pay
• Setting up new payment items e.g. school trips, revision guides, music lessons
• Creating the payment schedule in line with the school calendar
• Be responsible for all correspondence relating to payments
• Chase payments and report back to Senior Team and other relevant staff

Person Specification

• Experience of working on own initiative Essential
• Experience of the use of a wide range of computer software (e.g. word processing, spreadsheets, databases) Essential
• Knowledge/experience of Education sector and/or schools        Desirable
• Special abilities / aptitudes
• Flexibility and ability to work as part of and to contribute to the school administrative team      Essential
• Interpersonal skills - dealing with parents, students, colleagues and outside agencies   Essential
• Ability to deal sensitively and in confidence with a wide range of issues relating to working practices            Essential
• Ability to communicate effectively at all levels both verbally and in writing.       Essential
• Ability to work effectively under pressure and to manage own workload, with strong time management skills            Essential
• Ability to multi-task      Essential
• Ability to type quickly and accurately    Essential
• Ability to meet tight deadlines 
• Ability to work methodically, ensuring attention to detail           Essential

Other job specific requirements

• Commitment to the Authority’s Equal Opportunities Policy and acceptance of their responsibility for its practical application.     Essential

Education and Training

• Educated to degree level          Desirable

This a fascinating role where you’ll be surrounded by a supportive, entrepreneurial and friendly team. We are looking to shortlist this role asap, so apply today.