Legal PA to Head of Department - Family

Owen Reed
London (Greater)
£37,000 - £39,000
08 Jul 2019
05 Aug 2019
Job Title
Legal Secretary
Industry Sector
Contract Type
Full Time

Owen Reed are recruiting for a Legal PA to join a top London law firm.  The Legal PA will work within the Family team.

The Legal PA must be able to demonstrate juggling a high workload and turn work around in tight deadlines. Finance & billing experience is also important as well as the ability to be organised/ communicate exceptionally well.

Responsibilities of the Legal PA
Typing short or urgent correspondence as and when required
Producing documents which are too confidential and sensitive
Proactive diary management looking ahead at fee earner diaries
Arranging internal and external meetings and conference calls
Attending meetings to take minutes as required
Booking training and courses
Organising and arranging travel bookings in conjunction with the Marketing team
Providing pro-active client liaison including taking messages, passing on the information and dealing with queries as appropriate in a professional and timely manner
Dealing with new client enquiries made by phone and email
Helping fee earners to manage their email inbox by responding to clients to acknowledge receipt of emails
Assisting with file opening by carrying out conflict checks under supervision and as directed by the fee earner, passing all results to the fee earner for consideration
Producing draft engagement letters, terms of business, funding agreements, cancellation notices as required for fee earners to review and approve
Obtaining up-to-date counsel/expert/other third party fee note(s)
Obtaining transcripts and documents from the Court
Undertaking file closure
Assisting fee earners with billing procedures including: a review of pre-bills and making amendments as required
Assisting fee earners to manage client accounts as directed by the fee earner
Supporting fee earners in the chasing of debts as requested
Chasing fee earners for unposted time
Time recording for fee earners when on leave (if previously directed by the fee earner to do so)
Organising, supporting and preparing for all marketing activities, such as events, seminars and Chambers submissions
Updating the CRM database

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