Administration Assistant

Administration Assistant

£25,000 - £28,000

West End

 

THE COMPANY:

A global trade organisation with ventures in retail, food produce and commercial property are currently seeking an Administration Assistant. A great opportunity to work within a corporate and inclusive environment with a varied and consistent workload.

 

 

THE ROLE:

 

• Produce and maintain Contracts Manual to allow visibility of expiring contracts to include building maintenance and catering contractors.
  
  
  
• Oversee minor contracts and ensure they are renewed on time. Make suggestions for improvement and be aware of other options.
  
  
  
• Manage lunch ordering with catering staff and ensure the catering calendar is kept updated. Ensure lunches are provided on time and make alternative arrangements if required.
  
  
  
• Monitor stock level of refreshments and condiments for staff.
  
  
  
• Process 3^rd party supplier invoices, maintain internal logs and liaise with ABF Accounts department on all invoice and bill management issues.
  
  
  
• Keep budget log updated to be reviewed on a quarterly basis.
  
  Manage basement storage area and IT area – ensure all is clean, safe and tidy.
  
  Provide cover for receptionist as required.
  
  
  

 

THE PERSON:

 

• Experience in facilities management.
  
  
  
• Administration experience.
  
  
  
• Good level of expertise using Microsoft Office software.
  
  
  
• High level of attention to detail.
  
  
  

 

 

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

 

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114