Office Manager for leading marketing and communications firm
- Recruiter
- LMA Recruitment
- Location
- England, London, South West London
- Salary
- £35000 - £40000 per annum
- Posted
- 08 Jul 2019
- Closes
- 05 Aug 2019
- Ref
- AL2013/OMMC
- Contact
- Alex Levy
- Job Title
- Office Manager
- Industry Sector
- Advertising, Marketing
- Contract Type
- Permanent
- Hours
- Full Time
Leading marketing and communications agency
Office Manager
£35 to 40k per annum
South London
Benefits package includes: good holiday allowance, private healthcare, season ticket loans.
Experience: Several years of office-based administrative work
Wokring Hours - Mon - Thurs 9am - 5, Fri - 9am-5pm
The firm is the UK's leading insight, communication and marketing agency specialising in education. We are looking for an experienced Office Manager to undertake a range of responsibilities to help our business run smoothly and effectively.
About:
The Office Manager will be responsible for the management of a range of key functions:
The successful applicant will be:
- A first-class administrator with a strong eye for detail
- Excellent with people
- A great communicator in spoken and written English
- Familiar with finance, be able to manage budgets and financial information
- Reliable and trustworthy
- Organised, able to multi-task and prioritise
- Self-starting and enthusiastic
- Competent with Outlook, Word, Excel, etc.
- Comfortable with technology
Clients
- Managing client contracts: Keeping records of contracts, reviewing and advising on new contracts, liaising with lawyers where required
- Supporting client-facing admin, such as registering on procurement portals during a pitch process
Office
- Managing supplier contracts e. cleaning, A/C, stationery, food supplies
- Managing day-to-day IT, AV, telephone and photocopier requirements e. set up of new starters with equipment, liaising with the company Head of IT and outsourced IT supplier, ordering photocopier supplies
- Managing the key company insurance policies, to answer basic queries for tenders and staff enquiries, to liaise with brokers as needed
- Ensuring all company policies are up to date and reviewed in a timely way (H&S, equalities, environment, etc).
- Supporting the front desk and reception duties at certain times e. cover for absence
HR and people
- Coordinating CVs for recruitment, setting interview dates; new starter contracts, paperwork and co-ordinating inductions
- Being first port-of-call for staff HR issues, advising staff on certain HR issues (not disciplinary or pastoral), liaising with external HR support as required.
- Maintaining staff HR records, online and paper
- Ensure exit interviews are conducted and all security measures completed for leaving staff
- Overseeing and tracking the annual appraisal process, ensuring dates are set and paperwork is completed
- Coordinating training sessions and training records as directed by members of the SLT
- Managing a booking system for the meeting rooms, ensuring visibility to all
- Ensuring that all-staff communications are sent appropriately and in a timely manner
- Managing arrangements for company meetings and events
Please send your CV for immediate consideration
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