Globally-Renowned Talent Management Agency - Agent Assistant

A dynamic, varied and fast paced role for a super-organised individual in a creative Sport and Entertainment talent management agency ideally suited to someone who has worked in an office environment before, is ambitious and either has experience of or wants to work in talent management.

The role

Your support will involve multi-tasking, organization and commitment in a fast paced environment and this will regularly entail organizing company events and Agents' diaries.

You have experience in solving problems whilst remaining calm under pressure and keeping the office running smoothly. The right candidate needs to bring previous experience.

You will ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.

Responsibilities

Using a range of office software, including email, spreadsheets and databases, managing existing and developing new filing and admin systems such as record management.

Organising office layout, maintaining supplies, equipment and the general condition of the office, handling repairs/improvements with building services and all IT and phone issues.

Overseeing new hires, training and induction, checking press daily for coverage of clients and occasionally the management of social media. Also the company website and monthly client newsletters.

Setting up meeting rooms, answering phones, taking messages, organising travel, documents and couriers, forwarding relevant emails to agents and actioning requests.

Desired skills and personal qualities:

Aside from excellent organisational, communication and time management skills, you can prioritise tasks and work under pressure, liaising well with others and delegating tasks. Your previous Office Management/Assistant experience will have included some client facing, exposure to high profile personalities and, ideally, event management.

Your IT skills: Advanced Outlook diary management, intermediate to advanced knowledge of Word, PowerPoint, Excel and keynote. Excellent written English, proofreading and good spelling and grammar.