Legal Receptionist

Owen Reed are recruiting for a Legal Receptionist to join a top London Law firm.  The Legal Receptionist will work on a rotating shift basis between the hours of 07h30 to 20h00.

Responsibilities of the Legal Receptionist:
Providing excellent customer service to both external and internal clients
Greeting and welcoming clients, showing them to meeting rooms/the business lounge and offering beverages
Following the daily checklist
Answering all incoming telephone calls and re-directing to the appropriate partner or employee
Taking accurate, clear telephone messages and passing on to the relevant person in a timely fashion
Responsibility for keeping an accurate record of meeting room bookings
Ensuring that the necessary catering and presentational facilities are provided for each room booking
Ensuring that the meeting room(s) are cleared after use
Ensuring a daily inspection of meeting room equipment, including lighting, fixtures and fittings and report any issues to the Facilities team
Be aware of the responsibilities for First Aid and fire evacuation for clients
Responsible for setting up telephone and video conference calls, ensuring all audio visual equipment is in working order
Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
Ensuring that flowers and decorations are appropriately displayed and newspapers and marketing materials are current
Assisting with concierge and ad hoc duties as required of the business
Assisting Facilities Assistant when required