PA to Executive Directors

Our client is seeking someone to provide full PA support to Executive Directors. This role is based in Central Reading and will be assisting in the efficient day to day management of the Executive Directors' office.

Client Details

Healthcare Organisation

Description

MAIN DUTIES AND RESPONSIBILITIES

• Provide confidential and timely diary and inbox management to their designated Executive Directors ensuring that their time is well managed
• Facilitate a busy schedule of meetings and formal committees including preparing meeting papers, arranging venues, taking minutes and updating action logs
• Manage and prioritise all incoming and outgoing correspondence, initiating responses and drafting where appropriate, whilst at all times demonstrating high levels of precision, discretion and confidentiality
• Produce briefing documents and background information as required.
• Produce high quality and timely reports, presentations, letters and other correspondence on behalf of the Executive Directors
• Develop and maintain effective electronic and paper filing systems to ensure that information is kept securely and is accessible to appropriate individuals
• Be the first point of contact for the designated Executive Directors, providing advice and guidance or forwarding where appropriate
• Plan, prioritise and manage complex and conflicting workloads
• Manage and coordinate the administration function of conferences, events and complex meetings which may involve securing local key speakers, negotiating with venues, arranging travel, ordering catering, setting up media equipment and preparing pack materials
• Act as a point of contact, dealing and responding effectively with complex queries from stakeholders and passing on information sensitively and autonomously.

Profile

For success in this role you will need knowledge & experience of:

• Advanced knowledge of software programmes such as Outlook, Word, Excel and PowerPoint

• Previous experience in a similar role supporting senior teams

• Knowledge of administrative and organisational procedures acquired through training and/or relevant experience

• Experience of developing office systems and protocols

• Experience of taking and transcribing formal minutes

Job Offer

• Paying up to £30,000
• 37 hour week
• Annual leave - 27 days + bank holidays
• Pension